This video outlines the process of taking a client payment on an Agency Bill policy for a single invoice, multiple invoices, or Agency Bill items without an outstanding invoice.
When an invoice is entered, multiple receivables and payables are created based on the invoice type, and the amount of agency and producer commission.
Sometimes, one or more of the values are entered incorrectly, and need to be adjusted, but the original invoice is in a closed general ledger period.
Adjustments can be created with standalone invoices, or on-the-fly through reconcile.
Video: Adjust Premium and Commission on Existing Invoices in Closed GL Periods
This procedure outlines how to receive a client payment on a direct bill policy. This single process will create a cash receipt, and create a check to the direct bill carrier matching the transmittal cash.
If your Agency also charges a fee for processing direct bill payments, use the Cash Payment Fee Wizard to generate the fee invoice with the cash payment on-the-fly.
Video: Client Payment Processing for Direct Bill Policies: Cash Transmittal
Batch Send is a powerful feature that allows you to group Memos, ACORD Forms, and other Attachments together. The selected items can be sent in batch to the printer, fax printer, output as a .PDF, published to the My Insurance Dashboard cloud portal, or sent as an attachment in an email message.
Batch send can be opened from a number of locations and will always be associated with the selected Policy or Quote number.
Selecting the Publish to MyInsuranceDashboard option will upload the documents to MyInsuranceDashboard as a .PDF package. If attachments are included in the selection, the items are published individually from the combined .PDF package.
Video: MyInsuranceDashboard and Batch Send
Cancelling an Agency Bill policy involves:
- Processing the policy cancellation
- Creating the cancellation invoice
- Receiving the return payment from the company
- Issuing the return premium check to the client
Although some companies will simply credit the accounts current, this process outlines the company payment when a single return premium invoice amount is issued by the company to the agency.
The same steps outlined can also be used for credit endorsements due to a reduced premium.
Video: Agency Bill – Cancel a Policy and Payment Processing
Adding attachments, including documents, images, and emails into Newton is as easy as drag+drop.
For My Newton Online cloud hosting customers using Ajasent, the files must first be transferred from the user’s local desktop, to the remote desktop. After the documents have been transferred, they can be attached in the same manner as a local user.