The reconciliation functions in Newton provide the ability to generate reports from the archive of processed items. The reconciliation functions can also be configured to automatically create and store .PDF copies of the trust accounting reports as each item is processed.
Automatically create trust accounting reports
The .PDF copies of the automatic trust accounting reports can be stored on the various attachment bands within Newton (Client Tab -> Attachments, Company Tab -> Attachments), or externally in a user-specified folder.
Reconcile Producer Payables can optionally email the producer’s .PDF report in addition to placing the .PDF archive in the user-specified Archive folder.
Expense accounting with Newton by Agency Systems has been revamped this year by introducing voucher invoices – a simple and user-friendly way to track and pay a variety of agency bills and expenditures.
Creating a Voucher
A voucher is a non-policy related invoice with expense distributions, typically recorded to the “vendor payable” general ledger account. Entering the distributions for a vendor payable invoice has never been easier. The universal drop-down lists used to select general ledger accounts do not require any knowledge of existing general ledger codes. Simply enter the name of the account, and the drop-down list will automatically filter and display the items with partial or complete matches.
Paying a Voucher
Voucher invoices are created when an expense is received, and can be paid immediately or at a later date.
Since the payment is now separated from the expense entry, multiple voucher invoices can be paid with a single EFT or printable check. This enables an unlimited number of expense distributions and voucher invoice descriptions to be included with a single entry.
Using a Voucher Template
Voucher templates simplify recurring expense entries, and are now more efficient and easier to update on-the-fly. After a template has been created, just enter a vendor code and select the saved voucher template from the next drop-down list.
After selecting the template, all of the stored general ledger distributions and amounts will display. To update a value, simply change the dollar amount – no need to re-enter any of the values for that expense.